Brainerce HelpWarehouses, suppliers and purchase orders
NOT YET AVAILABLE. Multi-location stock, supplier records, purchase orders, backorders and stock counts. Documented ahead of release; today stock is one number per product or variant.
Coming soon. These pages are built and documented ahead of release. If you don't see them in your sidebar yet, that's expected, and nothing here is broken.
None of this is switched on for stores yet. Today, stock is a single number per product or variant, and there is no way to split it by location. The rest of this page describes how it will work.
Once you hold stock in more than one place, "how many do I have" stops being a single number. This part of Inventory answers where stock is, where it's coming from, and whether the count is still true.
Warehouses (not yet available)
A warehouse is a place stock lives: a unit, a shop floor, a third-party fulfilment centre. Each product's stock is then split across warehouses rather than being one total.
Warehouses carry a location, which lets orders be allocated to the warehouse that makes sense for the delivery address instead of always drawing from the same one.
Your plan sets how many warehouses you can have. See Plans and limits.
Suppliers (not yet available)
A supplier is who you buy from. Keeping supplier records turns "reorder these" into a purchase order you can send, and gives cost prices somewhere to live.
Purchase orders (not yet available)
A purchase order is stock you have ordered but not yet received. Create one against a supplier, list what you're buying and at what cost, and then:
- Receive it when the goods arrive. This is what raises your stock.
- Cancel it if it never turns up.
The value of doing this rather than just editing stock when a box arrives is that incoming stock becomes visible before it lands, so you can see what's covered without counting boxes.
Stock counts (not yet available)
A stock count is a reconciliation: you record what is physically on the shelf, compare it against what Brainerce thinks, and commit the difference as an adjustment.
Counting into a stock count rather than editing quantities directly leaves a record of what changed and by how much, which is what you need when the numbers drift and you want to know where.
Backorders (not yet available)
When something sells out you have three options per item:
| Mode | What happens |
|---|---|
| None | Out of stock means unbuyable. |
| Allow | Customers can keep ordering past zero, up to a limit you set. |
| Notify | Customers can register interest and be told when it's back. |
The backorder limit stops "allow" from becoming an unbounded promise you can't keep.
The movement ledger (not yet available)
Every change to stock (a sale, a receipt, an adjustment, a count) is recorded as a movement. When a number looks wrong, the ledger is what tells you which event produced it.
What's next?
- Adjust stock levels is the day-to-day version of all this.
- Low-stock alerts cover being told before you run out.